A medical association hosts a
large annual conference with delegates having the choice of visiting on
multiple days. The majority will typically be members plus some non-members,
who will pay different fees depending on their membership status. All attendees
be they delegates or speakers or other categories can pre-register and/or
register on-site. The event will usually have a plenary session followed by
numerous individual or parallel sessions over one or more days, which may or
may not be pre-booked but can be supplement by extra charge for special
hands on type, technical sessions, all controlled by the encoded
The event badge is typically sent out with any accompanying event
literature to arrive the week before the event, the badge can be safely stored
in a wllet or purse so will not be forgotten and guarantees instant
registration at the event.
Due to the medical competence nature of the
event it is vital that delegate movements are tracked and recorded accurately,
so that a complete CPD picture can be built up for the event. On-line,
post-event CPD certificates are normally electronically provided after
completion of a web based post-event survey.
The event is marketed via
emails created by WORDS using the clients content to the membership, plus
any other previous attendees and targeted groups.
Exhibition stands are
automatically booked via an exhibitor portal on a WORDS website, along with
automated exhibitor lunches/badges, either as part of the exhibitors
allocation, or as extras purchased via the website. Exhibitors can also order
handheld Exhibitor Data Capture Systems so they they can take enquiries direct
on their stand with a Special system, with the set-up unique to their company,
or a Standard sytem which stores and prints the delegates data.
event numbers are 250 - 2,000 delegates, with up to 500 exhibitors, 200
speakers, 50 exhibition stands and 70 - 80 sessions over 3/4 days for the
Corporate event for staff, customers or suppliers. We would
typically work direct with corporate or with their production company for the
event. Badges can either be sent out or more typically collected on-site,
either pre-printed and stored in badge racks for quick hand out or printed on
demand upon arrival.
Any plenary, breakout or sponsored sessions can be
tracked via the encoded badge and data supplied to sponsors for their sessions
If their is an associated exhibition we can produce
the exhibitor badges and supply handheld Exhibitor Data Capture Systems so they
they can take enquiries direct on their stand with a Special system, with the
set-up unique to their company, or a Standard sytem which stores and prints the
Corporate or Association hosts an outdoor event, operating as
either paid or free admission. Different types of tickets can be used Visitor,
Staff and Guests. Words portal on your web-site allows previous visitors
to call up their personal details direct from a marketing email or postal
mailing to purchase an e-ticket which can be printed off to be handed in at the
Words also handle all exhibitor Staff and Guest ticket
allocation, car park passes and any additionally purchased tickets and send out
before the event.
We can supply gate staff to handle pre-regsitered and
on-site ticket collection at the entrance and also provide staff for
registering and taking payments for any on-site ticket sales.
An event organiser has an emergency
and requires badges in a number of different colours but only has avery short
amoiunt of time before the event. Words run the logo in a single colour and
print at the same time as the personalisation, different categories of badges
for speakers, delegates, organisers, etc can then be printed onto one of 18
different colours badges we keep as stock items. Badges are despatched the same
or next day complete with no damage clothing clips.
Alternatively we can
print badges with any design using a variety of finishes depeneing on your
timescale and budget. We usually print main batch of cards and then any follow
up smaller batches closer to the event if the badges are being sent
Words can also supply full on-site badge printing facilities with
badges being as quick as 10-15 seconds to print once the button has been
Corporate Photo Badges
association or corporate organisation runs a membership scheme which uses
plastic photo cards as means of identification.
Words design the
cards to incorporate security features such as a bespoke hologram complete with
space for personalisation and printing the photograph.
complete run for the year is produced at renewal time and then weekly batches
of cards are produced as new members join or memberships are renewed throughout